Over 100 Hours Saved Every Month: How innDex is Supercharging Site Processes at Phoenix ME
Phoenix ME is a leading industry expert specialising in designing, installing, and commissioning Mechanical and Electrical systems across a wide range of sectors. Their expertise encompasses commercial offices, banking institutions, infrastructure projects, data centres, educational facilities, and government buildings. With a proven history of success, they manage projects ranging from £1 million to over. £100 million, delivering comprehensive services and customised distribution systems tailored to diverse building solutions.
THE CHALLENGES
Phoenix ME has grown rapidly for the past few years, and they were in need of solutions that would be able to scale with them. They sought for something that could automate and speed up a lot of their site processes.
Time Management was challenging, managers didn’t even know who was on site unless they were physically there, counting them. Paper-based sign-ins meant delayed and admin-heavy processes were required to support monthly reporting to head office.
“We do around 600 inductions across all of our projects every month. Previously, we used paper forms, and we often needed to photocopy and scan everything onto our systems. That used to take at least 10 minutes per induction. It was tough to have full visibility on site and track the progress our teams have made during the day, week or even the month.” says Edward Day, HSEQ Advisor at Phoenix ME.
THE SOLUTIONS
Working hand-in-hand with the team at Phoenix ME, we have managed to roll innDex out to over 28 of their projects, making construction management simple, digital and reliable.
We equip Phoenix ME with tools that work and hand back the power to the real site heroes on the ground to get projects running, piece by piece.
Solutions Implemented
RAMS
Site and Project Managers can use innDex to check and approve RAMS. These are then viewed and signed during the induction process or briefed on-site before work starts. Revision control also happens on innDex, with only the most up-to-date RAMS made available for briefing. Reports can be run to understand briefings undertaken and records can be reviewed to ensure only briefed operatives and undertaking tasks. Take it one step further and only allow those briefed to access the site.
Inductions
Saving Phoenix ME over 100 hours each month. Inductions are completed in minutes on innDex. Site colleagues show up to site briefed, ready to work and focus on what matters most.
Progress Photos
Operatives can snap a picture, and update the project timeline instantly to keep track of the work undertaken by the wider team. This also works to report back to the Client or Main Contractor at the end of the shift, keeping everything transparent and all up to date.
Time Management
The team can clock in and out effortlessly, with full visibility for managers of who is where and when. All data is securely collected and stored in real-time to aid with reporting whilst keeping the Phoenix ME team moving and their projects on track.
Site Messaging
Forget Whatsapp. Site teams now connect instantly, sending messages and getting real-time updates from peers and managers. Making communication 90% faster and smarter, ditching the need for physical presence. The result? Teams stay agile, projects run smoother, and flexibility becomes the new standard.
Improve efficiency and reduce paperwork.
Meet the client team.
“All the information is captured all at once - being digital for us is moving away from paper and it can be looked at by anyone anywhere at any time.”
“The team responded very well to using the app. innDex has made running sites a lot easier. You can run it smoothly and more efficiently."
“One of the tools we’ve enjoyed using is progress photos. You can snap a shot when doing a changeover and at the end of the shift, you can issue a report to the principal contractor. Evidence-wise, it’s a fantastic tool."
